Is an Electronic Signature on a Prescription Acceptable?

No, not at the moment. The Board supports the concept of e-prescribing, but at this time, requirements for securing patient confidentiality, verifying authenticity, and preventing diversion have not been defined.

A prescription generated via a prescriber’s computer system or PDA and physically given to a patient for eventual processing at a pharmacy must comply with the federal regulations regarding prescriptions and must include a valid signature. Rubber stamps, pre-signed forms, signature images or other forms of signatures that are not distinct for each transaction do not fulfill federal requirements. A pharmacist considering a prescription with one of these forms of signature cannot confirm that this is the one and only copy of the order (as identical copies of the order could have been produced by photocopy). To ensure that the prescription document presented by the patient is the original copy of the order written by the prescriber, the signature must be original.

A prescription generated via a prescriber’s computer system or PDA and faxed directly to a pharmacy for processing must comply with the NLPB Standards of Practice – Facsimile Transmission of Prescriptions and Personal Health Information (available on the Standards, Guidelines and Policies page). As with above, electronic “digitalized” signatures are not permitted since they are not distinct for each transaction. When prescriptions are transmitted by fax directly between a prescriber and a pharmacy, the prescription must still be manually signed prior to transmitting the prescription.

At this time, prescription authorization via email has not been approved by Health Canada.

For answers to more Pharmacy Practice questions like this one, see the Frequently-Asked Questions About Pharmacy Practice page of the website.

Regulations Now Posted on NLPB Website

NLPB is pleased to announce that Amendments to the Pharmacy Regulations, 2014 have been published and are now in effect.

Conditional Licence Update

A complete list of conditional licenced pharmacies is available to view on the NLPB website at

Pharmacists-in-Charge are reminded that once each conditionally licenced pharmacy has met the Standards, the Pharmacists-in-Charge is required to renew the pharmacy licence online to receive a full licence that is valid to December 31, 2017. The Conditional Licence list on the website will be updated as the pharmacy status changes.

2017 Registration Statistics

As of January 2017, there are 689 registered pharmacists in the province. This includes 533 community pharmacists, 118 hospital pharmacists and 38 pharmacists who are classified as “other” which includes academia, government, consultancy, etc. Of the 689 pharmacists, 73 are classified as “relief”.

There are currently 214 licensed pharmacies in the province, of which 196 are community pharmacies and 18 are hospital pharmacies.

In March 2015, NLPB registered the first regulated Pharmacy Technician. Since that time the number of Registered Pharmacy Technicians in Newfoundland and Labrador steadily increased. There are now 15 Registered Pharmacy Technicians. Another 45 candidates are currently undertaking practical training as part of the process to become registered in the province.

Save the Date – NLPB Symposium

Registration will soon be open for the 2017 NLPB Symposium, to be held at the Hampton Inn & Suites by Hilton in St. John’s on Saturday, May 6, 2017. The agenda for the day will include the 2017 Annual General Meeting, a Professional Development Program focused on current pharmacy practice issues and the NL Pharmacy Board Awards Luncheon. Registrants will be notified via email with direction on how to register for the symposium.

NL Pharmacy Board Awards – Call for Nominations

Nominations are now open for the 2017 NLPB Certificate of Recognition and Patient Safety Award. Details on the awards and a copy of the Nomination Form can be found at

These awards, along with the Emerald Achievement Award which recognizes NLPB registrants who have practiced pharmacy for at least 35 years, will be presented at the NL Pharmacy Board Awards Luncheon, taking place on May 6, 2017 during the NLPB Symposium.

Please consider nominating a fellow pharmacist or pharmacy technician today!

NLPB Receipts

NLPB’s registration portal maintains all receipts created by the system. If, for any reason, you need to see a paid invoice, click on Registrant Login on the NLPB homepage to log into the NLPB Registrant Portal. Once logged in, click on the link called Renewal/Other Invoices and from there, select either “view” or “print” next to the receipt you are looking for.

Forgot Your Password?

If, when you are logging into the NLPB Registrant Portal, you realize that you have forgotten your password, just click the message under the Login Box that says, “Forgot your password? Click here to restore it.” From here, you will be asked to enter your NLPB username or the email address on your file and then click “Retrieve”. You should receive an email with your username and password within a few minutes. Once logged in to your profile, you can update your password, if desired.

Research Study – Faculty of Medicine

A research study conducted by a student in the Faculty of Medicine is looking for pharmacists in Newfoundland and Labrador to participate in a short, confidential survey on the use of the HEALTHe NL Viewer.

The purpose of this study is to identify what factors pharmacists in the province perceive to be enablers and/or barriers to using the shared electronic health record in practice. Results obtained from this study will help to indicate future educational opportunities, and also identify factors that may influence the direction of EHR upgrades or health policy in the province.

The study is completely voluntary and should only take 10-15 minutes to complete. Your input is valuable, and all data will be kept private and confidential.

If you would like more information or would like to participate, please follow the link:

Thank you for your consideration.

This e-newsletter contains information on a wide variety of topics intended to enhance the practice of pharmacy in the province of Newfoundland and Labrador. As it is published and circulated to all registrants on a monthly basis, it is the expectation of the NLPB that all registrants are aware of the matters contained therein.

©2017 Newfoundland & Labrador Pharmacy Board